Posting of Grades

When the clinical supervisor or host teacher submits your observation and evaluation forms you will receive a copy automatically via your WGU email account. Please allow up to one week for passes to post on your degree plan by Teacher Success and the Student Records department. Ensure that you have received copies of the forms before you inquire regarding the status of forms processing and assessment passes on your degree plan. Additionally, it is important to note:


  • If observation forms contain indications that you are not progressing as expected, Teacher Success will not process the form until the next few observations indicate satisfactory progression. You and your mentor will receive an email notification in the event your forms need to be held for low marks.
  • Teacher Success cannot adjust the timing of passes for observations to satisfy current or end of term requests. If you are in the classroom or still participating in cohort seminar in a new term, you are responsible for the corresponding assessments in the new term. For example, if your term ends 10/31 and you have an observation on 11/10, the observation will pass on your student record on 11/10, requiring a new term.  If your term ends 10/31, you have an observation on 10/25 and the clinical supervisor does not submit the observation until 11/15, the observation will pass on your student record on 10/25.
  • If you registered in a part-time term for the term leading up to demonstration teaching and observations occur in the current term, additional tuition will become due in the originally set part-time term.  For example, if registration was set for 6 CUs for a term starting 6/1 and demonstration teaching observations #1 and #2 are passed in September (current term), additional tuition for the corresponding CUs for that assessment will be due in the previously accepted part-time term.  
  • If you are submitting a Teacher Performance Assessment (TPA) such as the edTPA that requires a third-party evaluation by Pearson or ETS, you must submit your TPA to the third-party vendor prior to the end of your current term. When you pass the TPA, the third-party submission date determines the date the TPA will pass on your degree plan.
    • If you will not receive your passing score from the third-party vendor until after the end of your term, the Student Records department will pass your TPA assessment with the date that you submitted to the third-party vendor.  In order for this process to occur, you must submit a copy of your third-party vendor submission confirmation email to for the edTPA. Failure to submit the third-party submission confirmation email will impact the proper timing to pass the TPA on your degree plan.
    • If you submit the TPA after the end of a term, you will need to enroll in a new term and the pass will post in the new term.
    • If you submit the TPA prior to the end of the term and scores are expected after the end of the term, no further action is needed by you or your mentor.  Please work with your mentor for all term planning questions.
  • Save all your observation and evaluation forms as they are important documentation of your demonstration teaching experience and may be useful in your professional portfolio or when applying for jobs.
  • All observations within an assessment must pass before the pass will reflect on your degree plan.
  • The final evaluation will not pass until you have ended your teaching assignment in the classroom.


Remember, most assessments encompass two or more observations and the Teacher Success team cannot post midterm and final assessment grades prior to receiving evaluations from both the clinical supervisor and host teacher. If you are in a post baccalaureate or master’s degree teaching program, you must complete and pass your professional portfolio for your final evaluation to pass and reflect on your degree plan.