Washington State Financial Aid SAP Policy

Satisfactory Academic Progress


Satisfactory Academic Progress (SAP) is both a quantitative and qualitative measure of student progress toward the completion of a degree or certificate program.  

SAP as a quantitative measure is based on the number of competency units a student completes divided by the total number of units for which a student enrolls in each term.  

SAP is also a qualitative measure of progress toward a degree, typically reflected in a minimum Grade Point Average (GPA) requirement. However, WGU does not utilize GPA as a qualitative SAP measure; instead, students receive a mark of Pass or Not Passed on their permanent academic record for any courses of study for which they enroll in a term, regardless of whether they attempt an assessment. A grade of Pass indicates that the student has demonstrated competency at a grade equivalent of "B" or better. Grades of Not Passed are counted as units that are failed and are counted against satisfactory academic progress. WGU’s evaluation system fulfills the intent of qualitative state SAP regulations.

For Washington State aid recipients, SAP is evaluated according to Washington State SAP regulations described below.

Note: While both federal and state financial aid programs include similar SAP components, the requirements are not identical. It is possible to fail SAP for state financial aid, yet remain eligible for federal aid and vice versa depending on specific individual circumstances.  

Maintaining Satisfactory Academic Progress 
Washington State SAP is evaluated at the end of every term and at the time of a withdrawal from the University. To maintain good standing, students must achieve a minimum per term pass rate of 100% for the 12 competency units in which they enrolled.


Students who fail to maintain Washington State SAP are placed on warning and may be terminated from Washington State aid according to the following criteria: 

 

  • Students who complete less than 50% of attempted competency units (6 CUs) are automatically terminated from Washington State aid programs. Students may file a SAP appeal to attempt to regain eligibility.
    • If the SAP appeal is granted, a student may be eligible to receive Washington State financial aid during their appealed term.
    • If the SAP appeal is not granted, a student will remain automatically terminated. At the conclusion of the terminated term, if a student has completed 12 of 12 competency units (CUs), they may be considered for reinstatement. Please refer to the reinstatement section "One-time Automatic Reinstatement of Washington State Financial Aid."
  • Students who complete at least 50% of attempted competency units (6 CUs), but fail to complete the 100% required (12 CUs) for good standing are placed on warning for the following term and remain eligible for Washington State aid. During the warning term, a student must improve SAP to 100% of 12 enrolled CUs to return to good standing. 
    • Students who complete more than 50% of 12 enrolled CUs during the warning term, but less than 100%, may file a SAP appeal seeking to remain in warning status for the following term. If a student’s appeal is granted, they complete an individualized academic plan, improve SAP to 100% of 12 enrolled CUs in the second warning term, and are then returned to good standing.
    • Students who complete less than 50% of the 12 enrolled CUs during the warning term may file a SAP appeal seeking to remain in warning status for the following term. If the student's appeal is granted, they must complete an individualized academic plan, and they must improve SAP to 100% of 12 enrolled CUs in the second warning term, in order to be returned to good standing.                                                                          

Students who fail to meet Washington State SAP standards during a maximum of two consecutive warning terms are terminated from Washington State aid programs.

 

WGU-WA’s SAP policy for Washington State Financial Aid provides for three exceptions to its competency unit requirement. These exceptions are listed below.

 

  • End of Program students with fewer than 12 CUs remaining to complete their program
  • Teaching program students who are in their term prior to Demonstration Teaching (DT) with fewer than 12 CUs remaining
  • Part time students enrolled in fewer than 12 CUs who have ADA accommodations

 

Students who are in one of the exception situations will have their SAP requirements handled as stated below. Washington State SAP is evaluated at the end of every term and at the time of a withdrawal from the University. To maintain good standing, students in an exception term as defined must achieve a minimum per term pass rate of 100% of the competency units in which they enrolled. 

 

Students who fail to maintain Washington State SAP are placed on warning and may be terminated from Washington State aid according to the following criteria: 

  • Students who complete less than 50% of attempted competency units are automatically terminated from Washington State aid programs. The student may file a SAP appeal to attempt to regain eligibility.
    • If the SAP appeal is granted, the student may be eligible to receive Washington State financial aid during their appealed term. 
    • If the SAP appeal is not granted, the student will remain automatically terminated.  At the conclusion of the terminated term, if the student has completed 12 of 12 competency units (CUs), they may be considered for reinstatement. Please refer to the reinstatement section “One-time Automatic Reinstatement of Washington State Financial Aid.”
  • Students who complete at least 50% of attempted competency units, but fail to complete 100% of attempted competency units for good standing are placed on warning for the following term and remain eligible for Washington State aid. During the warning term, the student must improve SAP to 100% of enrolled CUs to return to good standing.
    • Students who complete more than 50% of enrolled CUs during the warning term but less than 100% may file a SAP appeal seeking to remain in warning status for the following term. If the student’s appeal is granted, they complete an individualized academic plan, and they improve SAP to 100% of enrolled CUs in the second warning term, they are returned to good standing.  
    • Students who complete less than 50% of the enrolled CUs during the warning term may file a SAP appeal seeking to remain in warning status for the following term. If the student’s appeal is granted, they completed an individualized academic plan, and they improve SAP to 100% of enrolled CUs in the second warning term, they are returned to good standing.

Students who fail to meet Washington State SAP standards during a maximum of two consecutive warning terms are terminated from Washington State aid programs.

 

One-time Automatic Reinstatement of Washington State Financial Aid

WGU-WA has a one-time automatic reinstatement policy for students who have lost eligibility for Washington State Financial Aid. Students who complete either 12 of 12 competency units, or 100% of the competency units for which they are enrolled if enrolled for fewer than 12 CUs, during a term in which they are in a SAP Terminated (TM) status, may be reinstated and regain eligibility for Washington State Financial Aid in a subsequent term. This one-time automatic reinstatement can be processed by the University without the student filing an appeal to request the reinstatement.

 

Termination Status and Financial Aid Appeal for Washington State SAP
Students who are terminated from Washington State financial aid eligibility might retain federal aid eligibility and may be allowed to continue their studies at WGU.  

Students who are terminated from Washington State financial aid eligibility and who have extenuating circumstances may appeal their termination status to the Financial Aid Appeals Committee. Students who wish to make an appeal must be current on all financial obligations. Students may not use financial aid to make retroactive tuition and fee(s) payments. Students are limited to three total appeals during their WGU-WA enrollment and no more than two consecutive appeals.
 
The appeal must be based on extenuating circumstances that prevented a student from meeting the requirements of the satisfactory academic progress policy. Extenuating circumstances must have occurred within the past 12 months of enrollment. Circumstances may include medical issues, a death in the immediate family, employment related hardship, and military mobilization. An academic probation period may be imposed, including the use of individualized academic plans, and must be successfully completed to return a student to state financial aid eligibility.

As part of the appeal, a student must submit the following:

 

  • Appeal form (download attached file below the text of this article)  
  • Signed, dated letter (refer to the appeal form for further instructions)
  • Supporting documentation


SAP appeal packet and documentation should be submitted to Western Governors University, Financial Aid Office via email to fadocs@wgu.edu or via FAX at 801-907-7727. The Financial Aid SAP Appeal Committee will evaluate the merits of the appeal by reviewing documentation submitted, as well as the student’s previous academic performance at WGU. The committee may request additional information or documentation as needed and will advise the student of the final determination. 

Maximum Time Frame
Student eligibility for Washington State financial aid funds is limited to attempting 125 percent of the total number of competency units required to complete a student's academic program. 
 

 

 

 

 


Article Number: 24293

 

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