Western Governors University (WGU) recognizes there may be circumstances and events beyond a student’s control that interrupt or impede measured progress toward course completion. Students may request an additional seven days to finalize a course for which they are registered and have the grade posted to the recently concluded term. The first seven days of the subsequent term are inclusive of the subsequent term and do not reset the new term's start date to the 8th. Students may not request an incomplete course while on term break, and may not start a term break while a course is marked as incomplete. The request must be in the form of an appeal letter to the student’s Program Mentor. The appeal letter must be specific in nature and address the event(s) or circumstance that interrupted or impeded academic progress on a course. In order for the appeal to be considered by the Office of the Registrar, the student must have the support of the Program Mentor. Mentor support does not guarantee the appeal will be granted.
The Office of the Registrar is responsible for denying or granting the student’s appeal for the seven-day grace period. The decision to grant the appeal is predicated upon, but not restricted to:
The decision to deny the appeal is predicated upon, but not restricted to:
Appeals must be received by the Office of the Registrar on or before the 25th day of the last month of the student’s term. Appeals received after the 25th are generally not considered unless the event(s)/circumstance prevented the appeal from being made at an earlier date.
Students denied the additional seven days by the Office of the Registrar may seek redress by asking their Program Mentor to appeal directly to the University Registrar, whose decision is final.
Students granted the additional seven days for an objective assessment will be eligible for one attempt only; no subsequent attempts will be allowed within the seven-day extension. Students granted the additional seven days for a performance assessment may submit tasks and any necessary revisions through the end of the extension period.
Regarding Incomplete Requests (IC) for Final Courses in Program (Objective and Performance)
Upon submission of these items, the Records Office staff will review the student eligibility for an IC to be granted. This IC, depending on circumstance, may be offered from seven (7) to thirty (30) days from the end of the student’s last term. For all other terms, the seven (7) day IC is the policy. This IC will only be valid for the initial period granted by the Records department. The issuance of an additional IC after the first IC has lapsed will only be granted in extreme circumstances, a 30-day IC will not be automatically renewed. When these occur, the Program Mentor will have to submit an email to records requesting additional time along with senior manager support and supportive documentation from the student, such as a substantially expanded upon rough draft in the case of the capstone, in order to be considered for eligibility for an extension.
We in the Office of the Registrar are aware that from time to time special exceptions to the rules can, and must be reviewed to be as fair and understanding as possible to our student body. In these situations, the Registrar will give their personal attention to items that fall outside the normal scope of the above-mentioned criteria.
Article Number: 20440, 2833